
Updating the recruitment specialist from persistent outages to a stable, high-performance infrastructure that keeps talent moving.
View Case StudyTransforming the conservation architects from a bloated on-premise mail server to a cloud-first workspace with instant, searchable project communications.
Simpson & Brown is a renowned architectural firm based in Edinburgh, specializing in conservation and high-quality new constructions.
Their projects span historic buildings to contemporary structures across the UK and internationally, supported by a dedicated team of architects and administrative staff.
Simpson & Brown’s reliance on public folders within their legacy Exchange server had reached a critical point—nearing 1TB in size. This caused delays in accessing critical communications, strained internal resources, and led to inconsistent backups and performance issues. As project data is often embedded in email threads and file attachments, productivity was being impacted across multiple departments.
With ongoing deadlines and regulatory requirements around document retention and traceability, they needed a more modern, resilient, and scalable system—without disrupting daily operations or compromising data integrity.
Certum migrated the firm to Microsoft 365 Business Premium, providing them with a cloud-based productivity suite offering enhanced collaboration, security, and flexibility. Key public folder structures were replicated in SharePoint Online to preserve workflows while enabling document versioning, secure access controls, and improved search capabilities.
To handle their email-heavy workflows, Certum also deployed Ideagen Mail Manager, integrating seamlessly into Outlook and simplifying the filing and retrieval of project-related communications. The new environment allowed users to access the tools they needed from any location with secure, synchronised access across devices.
The firm’s move to Microsoft 365 dramatically improved system reliability and end-user experience. Server issues and performance lags were eliminated, while SharePoint delivered faster access to files and streamlined project collaboration. Mail Manager reduced email clutter, ensured auditability, and allowed staff to quickly find historical communications during audits or client queries.
With improved access controls and backup resilience, Simpson & Brown enhanced both operational continuity and data governance. The transition was executed with minimal disruption, empowering the team with tools that supported both their heritage preservation mission and modern project delivery needs.
Certum have been instrumental in bringing West Coast’s IT up to date so we can offer our customers the best possible service. They have given us confidence with their proactive approach ensuring problems are dealt with quickly and efficiently, sometimes even before we know about them. From initial contact with Brian to on boarding and migration with Gavin and the guys on the service desk nothing has been too much trouble.
Lesley Breen
Operations Manager
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I just wanted to reach out to say how impressed I am with the quality of all your staff. They are always very helpful, knowledgeable, professional and courteous. Quite often we are only too ready to criticise service that is sub-optimal, but can equally take for granted when things go well and not bother to acknowledge good service.
What’s made the difference with Certum is that they’ve taken the time to understand who we are and why we exist. Our work supports people at pivotal moments in their lives, and we can’t afford for technology to be a barrier. Their partnership has strengthened our resilience and security, giving our colleagues the confidence and tools they need to deliver meaningful change across the communities we serve.
Certum very quickly became an extension of our own IT team. We have a great relationship with them and they’ve already gone above and beyond on a number of occasions. The organisation clearly has a great culture and we know we can rely on them to pull the stops out to help us if required.
It was essential that our own launch was underpinned by the best possible technology, to be seamlessly rolled out despite the multiple challenges of the pandemic and of our need to bring together very different businesses quickly and effectively. It was every bit the tall order it sounds. Not only did Certum deliver on all of this, they also achieved it while maintaining best in class digital security. Given our intention to grow rapidly through acquisition, we are now confident that the system delivered by Certum will also be the ideal platform for us to realise our expansion plans.
As a result of consistent and sustained growth, Newton Property Management now have three national offices – this increase in offices and resources has meant we rely heavily on system performance, speed and reliability. As a result of our old kit reaching the end of its life, we were faced with a decision to replace like for like, or future proof to cover us for the steady growth which was set to continue. Certum made what could have been a painful process, an absolute breeze. Everything from the initial quoting, right through to install – Certum were informative, efficient and on the ball. We knew we were in safe hands with Certum overseeing the project.
Certum have been instrumental in bringing West Coast’s IT up to date so we can offer our customers the best possible service. They have given us confidence with their proactive approach ensuring problems are dealt with quickly and efficiently, sometimes even before we know about them. From initial contact with Brian to on boarding and migration with Gavin and the guys on the service desk nothing has been too much trouble.
Certum have provided our IT support for the past year. Over the course of the last year we have upgraded our IT kit to enable us to provide an improved service to our clubs and members and installed a new IT system to manage club membership. This means that it is essential that our IT infrastructure is working efficiently and that if there are any issues, the support is in place to be able to rectify these quickly and efficiently. The team are always on the ball providing a quick and efficient service and nothing is ever too much trouble. I can honestly say that my experience of working with Certum is very a positive one.
Certum managed our move to M365 & cloud and have been an incredible important partner ever since












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